For Groups of 6 or More Youth Participants
Event Location: Shine Fitness Studio – Fort Worth, TX
Event Dates: May 24 - 26, 2025
For Ages: 8-20
Thank you for bringing your crew to AYCOFest! Please fill out this form to register your group. The information provided will be used to create your group’s invoice. If you need to collect payment from participants, please handle that separately.
(Minimum of 6)
Meal Plans are $40/participant for all 3 days. This will increase the cost of participation.
Don’t worry—you don’t need to have all participant details ready right now! However, to ensure everyone has the best experience possible, all participant information must be submitted no later than three (3) weeks before the event.
You can either upload a document or fill in the table below.
Required Details:
Participant Name (First & Last)
Preferred Name (if different)
Date of Birth
Accessibility Needs or Special Requirements
Food Allergies (for meal plans)
Need a handy template? You can download it here >>
Important for Organization Leaders & Group Chaperones:
All participants under 18 MUST have a legal guardian sign the Festival Participant Waiver. Your help may be needed to ensure these waivers are completed and returned. The waiver will also collect emergency contact information.
Participant List
By submitting this form and signing digitally, you agree that the information provided will be used to generate an invoice for your group’s registration. You acknowledge that it is your responsibility to collect individual payments from participants if needed. Furthermore, you confirm that you have read and agree to the Refund Policy outlined below.
Group Discount & Payment Information
Group Discount: Applied for groups of 6 or more youth participants.
Invoice Details: An invoice will be sent to the email provided above. Please ensure payment is made by the due date listed on the invoice.
Important: You are responsible for collecting payment from your participants separately, if needed.
Refund Policy
We understand that plans can change. Please review our refund policy carefully before completing your registration.
Cancellation Requests:
Up to 30 days before the event: Full refund minus a $50 administrative fee.
Less than 30 days before the event: 50% refund of the registration fee.
Exceptions:
Refunds may be considered in cases of verified medical emergencies or other exceptional circumstances at the discretion of the event organizers.
If the event is canceled by AYCO/ACE, a full refund will be issued.
Group Registrations:
For groups of 6 or more, refunds will only be issued to the primary contact person listed on the registration form.
Individual participants within a group must handle payments and reimbursements through their group leader or organization.
How to Request a Refund:
To request a refund, please contact us at afton@americanyouthcircus.org with your registration details and reason for cancellation.
Signature*
Productivity by ClickUp